Job Description

Location: North County San Diego, CA (Hybrid: 3 days onsite, 2 days remote)

Our client is seeking an experienced Accounts Payable Specialist to join their team. This opportunity is for a publicly traded biotech company committed to advancing scientific innovation and developing treatments that address significant medical needs. Their culture is collaborative, mission-driven, and focused on supporting both personal and professional growth.

Accounts Payable (AP) Specialist IV

Summary: The Accounts Payable Specialist IV will support the full Accounts Payable function, ensuring invoices are processed accurately and on time. This includes 2-way and 3-way match processing, exception resolution, vendor reconciliation, managing AP inquiries, supporting payment cycles, and assisting with system upgrades. The role also contributes to expense report auditing and continuous process improvement.

Responsibilities

• Process daily invoices (2-way and 3-way match), including complex/GMP-related invoices; work with internal teams to resolve discrepancies.
• Assist with weekly payment runs to ensure timely vendor payments.
• Monitor GR/IR reports and resolve outstanding items.
• Reconcile vendor statements; manage AP aging reports and follow up with suppliers as needed.
• Work with suppliers to correct or update banking information.
• Support system upgrades and implementations, including testing and documentation.
• Audit weekly employee expense reports for compliance and assist employees with resolving audit issues.
• Monitor unsubmitted expenses in Concur and follow up as needed.
• Provide day-to-day Concur support, including credit card reconciliation issues.
• Maintain accurate Desktop Procedures and assist with onboarding/training.
• Provide documentation for internal and external audits.
• Prepare Excel reports and support ad hoc reporting requests.
• Assist with 1099 reconciliation and filing.
• Provide backup AP processing support during absences or peak workload periods.

Qualifications

• Associate's degree in Accounting, Finance, or related field (or equivalent experience).
• 5+ years of Accounts Payable or relevant accounting experience.
  
  • Strong understanding of AP processes and invoice workflows.
  • ERP system experience (SAP and Coupa preferred); proficiency with Concur.
  • Intermediate to advanced Excel skills.
  • Excellent attention to detail, accuracy, and organizational skills.
  • Strong communication and interpersonal skills for working with internal teams and vendors.
  • Ability to work independently, prioritize tasks, and adapt to shifting demands.
  • Customer service-oriented with a focus on continuous improvement.
  
  
  

  Preferred Skills

  • Experience with 3-way match and resolving price/quantity variances.
  • Strong SAP experience, especially related to new system implementations.
  • Concur and T&E processing experience.
  
  
  

  Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

  Seniority level

  
  
  
  • Entry level
  
  
  

  Employment type

  • Full-time
  
  
  

  Job function

  • Accounting/Auditing
  
  
  

  Industries

  • Hospitals and Health Care
  
  
  

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