Job Description

Summary of Responsibilities:

The corporate event manager is responsible for managing the logistics of multiple events in support of Avenue5’s corporate strategy and business goals. The associate in this role is responsible for all aspects of event management, including venue selection and management, contract negotiations, speaker and subject matter expert procurement, coordination of accommodations, audio-visual resources, meals, transportation, promotional items, and other key event elements. In addition, the corporate event manager is responsible for addressing any event-related issues or technical difficulties, and for executing events within budget and according to Avenue5 benchmarks for quality, standard operating procedures, and timeliness.

Primary Responsibilities and Objectives:

· Plan and execute corporate events, including the annual leadership conference, executive, and leadership. team meetings, company-wide webinars, client and industry-related events, holiday gatherings, and other events

· Conduct event site research and provide recommendations based on cost, convenience, logistics, and other relevant factors

· Negotiate contract terms that are favorable to Avenue5, with suppliers related to accommodations, meeting space, food and beverage, equipment, and other elements

· Coordinate event logistics, including venue sourcing, event space, and accommodation bookings, meeting room setups, registration functions, equipment and labor, food and beverage, décor, signage, collateral, and transportation

· Leverage technology to track event details and generate related reports

· Prepare and monitor event budgets.

· Manage check requests, invoicing, and financial reporting

· Serve as supplier liaison

· Manage on-site production and troubleshooting

· Implement an evaluation framework to assess strengths and areas of improvement

· Propose ideas for enhancing the event planning and implementation process

· Complete other corporate marketing-related duties as assigned

· Performs other duties as assigned

Education and Experience:

· Bachelor’s degree is required

· CMP designation is preferred

· Five or more years in managing multiple simultaneous events is required

· One to two years of event services software is preferred

· Experience in real estate or property management preferred

Skills and Requirements:

· Ability to analyze information, solve event logistic challenges, and create order out of ambiguity

· Detail-oriented with a strong desire to learn

· Advanced level knowledge with Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel

· Excellent written and verbal communication skills, including proofreading, and public speaking skills.

· Excellent organizational skills and significant experience with project management

· Ability to work independently and prioritize in a fast-paced environment

· Ability to maintain the highest level of professionalism and integrity when interacting with suppliers, clients, and associates

· Required to complete and successfully pass the Avenue5 Fair Housing and Preventing Discrimination and Harassment training and other courses if assigned

Scheduling:

· Required to maintain a regular schedule which may also require working outside of regular schedule, weekends, and non-traditional holidays

· Limited travel (one to three weeks per year) may be required

Environment:

· Exposure to environment typically found in an office building

Physical Requirements:

Avenue5 will make reasonable accommodations to enable individuals with disabilities to perform essential functions. These functions include, but are not limited to: 

· Ability to lift, push, and pull up to 25 pounds

· Must be able to observe and detect signs of emergency through visual and/or auditory cues

· Must be able to remain stationary, move around, reach, and position oneself as needed for extended periods of time

· Ability to communicate and express or exchange ideas with others, as well as those activities in which they must convey detailed or important instructions to other workers accurately, loudly, or quickly

· Ability to perceive the nature of sounds at normal speaking levels, including the ability to receive detailed information through oral communication, and to make the discriminations in sound

· Visual requirements including color, depth perception, and field vision

· Ability to compare, copy, coordinate, synthesize, negotiate, communicate, and instruct

· Ability to tolerate stressful situations

· Ability to work under minimal to moderate supervision

This job description is not an all-inclusive list of functions and tasks. Over the length of employment, these functions and tasks may change.

Diversity:

Diversity creates a healthier atmosphere: Avenue5 is an Equal Employment Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

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