Job Description

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Classification- Human Resource Consultant 1 HR Data Team
Job Status- Full-Time/Permanent
WDFW Program- Directors Office Human Resources
Duty Station- Olympia, Washington County

Learn more about being a member of Team WDFW !

Be at the forefront of the WDFW HR team, process personnel actions through the Human Resources Management System (HRMS), preparing letters, forms, and reports that contribute to efficient workplace operations.

With your attention to detail, conduct in-depth research on employee records, guaranteeing accuracy and compliance while keeping files well-organized.

What to Expect-

Among the varied range of responsibilities held within this role, the Human Resource Consultant 1 will:

Prepare and process personnel actions for resignations, terminations, new hires, promotions, transfers, reallocations and leaves with associated data-entry keying requirements:

1. Receive approved HR Action forms, verify information, and prepare for data entry.
2. Accurately and in accordance with timelines enter information into HRMS (SAP) by prioritizing workload and using effective dating.
3. Generate Payroll JIRA ticket after HRMS entry to Payroll for processing.
4. Research and analyze problems that arise within HRMS hiring and other actions. Make recommendations and/or requests on possible actions to resolve issues after consultation with other team members of Human Resources.
5. Communicate and advise Payroll on any retroactive Payroll related issues/actions.
6. Consult with supervisors as needed on any HRMS actions.

Process new hires, separating employees and additional tasks:

1. Prepare various appointment letters within the effective pay period.
2. Key position updates such as establishments, abolishments, duty station, org unit and supervisor changes in HRMS.
3. Collect and verify physical and electronic new hire paperwork for completion.

Conduct HR reports, file maintenance and file audits to ensure accurate records:

1. File all personnel related documents into the DFW electronic personnel file folder.
2. Ensure files and records are maintained in accordance with legal requirements and Agency policies and procedures.

Working Conditions:

Work Setting, including hazards: Will work in an office setting that is a fast-paced, high volume and a confidential environment. Position is in-person and not telework eligible.

Schedule: Typically, Monday Friday, 8:00 A.M. - 5:00 P.M. May be required to work occasional weekends and evenings, depending on workload.

Travel Requirements: Some travel may be required throughout the state to attend training, meetings, and conferences.

Qualifications:

Required Qualifications:

Four (4) years of office experience.

OR

A Bachelors degree with focus on Business, Human Resources, Social or Organizational Behavioral Sciences, or related field.

Special Requirements/Conditions of Employment:

The following trainings must be completed within one (1) month of hire:

1. OFM HRMS Basics.
2. OFM HRMS Functional Overview.
3. OFM HRMS Processor Resources.

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

1. Six (6) months of experience using the states HRMS payroll software or similar software.
2. One year of experience providing technical support in a Human Resources or Payroll office, which may include:

• Processing personnel actions
• Recruitment
• Auditing records
• Consulting on the interpretation of:
• Rules
• Collective bargaining agreements (CBA)
• Policies and procedures for human resource issues

Your application should include the following:

1. A completed online application showcasing how your qualifications align with the job requirements.
2. A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
3. At least three professional references with current contact information.

Supplemental information:

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the Benefits tab at the top of this announcement to learn more.

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States.

Veteran and Military Spouse Preference Notice:

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following:

1. Veterans only Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
2. Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 Biologist 1 Veteran)
3. Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFWs efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627.

Other questions: If you have other questions regarding this position, please reach out to Elizabeth.Bullard@dfw.wa.gov and reference job #2024-11172.

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