Job Description

Job Overview

This is an 8 week freelance opportunity w/c 27th Oct that aims to enhance business efficiency and create the best environment for great work to happen.

By expertly setting up and managing simple to complex client projects, the SPM will serve as the central liaison between internal teams. Collaborating closely with Client Services teams, you will play a pivotal role in helping set up and deliver outstanding creator campaigns that meet and exceed expectations.

Project Management is a new department and this role will be instrumental in helping the adoption of project management into the agency.

As the custodian of the project approach, the Senior Project Manager will ensure projects are set up for success by aligning the right skillsets, resources, schedules, and scope with overall objectives. This role oversees all documentation, tooling, communication channels and stakeholder alignment.

Throughout projects they will keep on top of the project delivery milestones, actions and the overall health, anticipating potential challenges such as delays, scope-creep and evolving resource needs.

They will proactively work through solutions and seek opportunities. They will foster collaboration and communication amongst the internal teams and external partners, keeping projects on time, on budget.

ROLES & RESPONSIBILITIES

• Making work we’re proud of
• Drive stronger work on projects through a collaborative approach ensuring feasibility in the delivery of work.
• Work with key stakeholders to ensure that the strategy and creativity is protected in the delivery of the project.
• Gather input and direction from team leads to ensure the right skillset is assigned and that all team members are supported in a way that allows them to focus on their core job responsibilities and output
• Work with project teams to ensure the agency is putting their best work forward.
• Project Set Up & Planning
• Manage Kick Off sessions on their assigned projects/hubs
• Define the project approach, plans/timings and delivery of all campaigns and projects
• Work with all departments to provide experience-based input into creating budgets/SOW, resources, timings etc.
• Organise the Response to Brief (RTB) process in order to set the project up for success and involve the right skillset at the right point.
• Responsible for booking and managing project resource through the lifecycle of a project

• Project Delivery & Workflow
• Responsible for the delivery of mid-size/ larger, complex and/or innovative projects and workstreams, working with Client Services to keep the project on time, in scope and on budget.
• Facilitate and drive project collaboration, ensuring that key conversations happen in a timely manner from scoping to delivery. Coordinate Internal reviews.
• Assign tasks and monitor workloads to ensure teams are operating efficiently.
• Anticipate and resolve problems throughout project delivery, manage risk without requiring escalation.
• Project Health
• Monitor and adjust schedules as needed to accommodate changes in scope or priorities.
• Clearly articulate commercial decisions on the delivery of their projects to the benefit of the project.
• Tracks hours, budgets, and burn rates across projects
• Participate in core finance meetings; ensuring financial tracking, reconciliations and reporting.
• Conduct project wrap ups to assess successes and areas for improvement.

• Collaboration
• Set the phasing and timeline of a project inline with budget and ensure the project stays on course - communicate this to the client and help manage expectations, milestones and next steps.
• Attends and contributes to weekly client status meetings
• Lead Internal weekly scrums and workflow
• Plan resource for weeks ahead liaising with Traffic & Operations
• Coordinate with third party partners or vendors on more complex projects
• Champion the Project Management process

• Agency Efficiencies
• Implement and refine project management processes, tools, and best practices to enhance team efficiency.
• Always look to improve how we work. Focus on implementing and refining methodologies and tooling /tech within project delivery processes.

• Team
• Oversee's Project Managers with more complex projects
• Mentor and guides project managers fostering a culture of excellence and accountability aligned with our values
• Build and maintain strong relationships with cross-functional teams to ensure smooth collaboration.
• Promote internal learning and development within the Project Management function

Skills and Experience:

• Proven experience as a Senior PM, within a creative, advertising, or marketing agency.
• Proven project management expertise, including project scoping, resource planning, risk assessment, and delivery across large-scale, complex projects.
• Strong people management and development skills
• Excellent organisational skills, detail-oriented mindset
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• Outstanding communication and stakeholder management skills, with the ability to present confidently to senior clients and internal teams.
• Financial acumen, including budget management, forecasting, profitability tracking, and improving operational efficiency.
• Proficiency in project management tools and methodologies
• Strong collaborative mindset, with experience working across multiple departments and disciplines.

About Billion Dollar Boy

Billion Dollar Boy (BDB) is a global creator agency, using industry-leading tech solutions to deliver integrated, creator-led advertising and end-to-end campaign management. Founded in 2014, Billion Dollar Boy was among the first global influencer agencies and now has offices in London, New York and New Orleans.

Since its inception, BDB has partnered with some of the world’s leading brands - including Heineken, King, Nintendo, PepsiCo and L’Oréal - connecting them with more than 10,000 vetted content creators.

BDB client campaigns have been awarded at the Cannes Lions, Influencer Marketing Awards, Webby Awards, Shortys, The Drum Awards and Adweek.

Our Culture

Our mission is to redefine advertising by reflecting culture through the voices of creators, where creativity is democratized, and technology is the driving force behind impact. We champion equity and inclusion, and believe that diversity sparks creativity, problem-solving, and well-being. Along with fostering these values, BDB is committed to being the most innovative creator marketing agency in the world through initiatives like FiveTwoNine and Muse.

Our Values

We believe one of the biggest issues advertising agencies face is reputational. Our vision is to change that by setting a new standard of advertising with a greater social purpose, where creativity is democratised, and technology drives efficiency and effectiveness.

Billion Dollar Boy has identified industry problems and potential solutions, leading to a set of Future Behaviors that should be adopted by every agency to positively change advertising as a whole:

• Be Fair, Be Transparent - treat everyone fairly, ensure recognition
• Intentional Inclusivity - Actively listen, value diverse perspectives
• Champion Curiosity - Be curious, embrace feedback, explore new ideas
• Own it - Take accountability, be adaptable, lead by example
• Work for Tomorrow - Make decisions that contribute to a better future for BDB
• Kindness Over Ego - Lead with empathy, humility, and honesty
• All other call-outs!

Equal Opportunities

We encourage employees to be open and confident and appreciate that every member of the team makes a vital difference.

Billion Dollar Boy embraces equality, diversity and inclusion and will seek to promote these benefits in all of our business activities.

When recruiting new employees or when affording our current employees with opportunities for promotion, it means that we will:

• Recruit, develop and retain the most talented people, regardless of their background and make best use of their talents;
• Not discriminate unlawfully against any person;
• Select the best person for the job in terms of qualifications and abilities.
• This sets out our approach to equal opportunities and the avoidance of discrimination at work.
• A part of what we offer at BDB is a considerate suite of competitive benefits, which will be discussed with you throughout the interview process

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